Faculty Assistant

About IMD

The Institute for Management Development (IMD) is an independent academic institution with Swiss roots and global reach, founded 75 years ago by business leaders for business leaders. Since its creation, IMD has been a pioneering force in developing leaders who transform organizations and contribute to society.
Based in Lausanne (Switzerland) and Singapore, IMD has been ranked in the Top 3 of the annual FT’s Executive Education Global Ranking for the last nine consecutive years and in the top five for 17 consecutive years. Our MBA and EMBA programs have repeatedly been singled out among the best in Europe and the world.  
We believe that this consistency at the forefront of our industry is grounded in IMD’s unique approach to creating “Real Learning. Real Impact”. Led by an expert and diverse faculty, we strive to be the trusted learning partner of choice for ambitious individuals and organizations worldwide. Our purpose is “Challenging what is and inspiring what could be, we develop leaders who transform organizations and contribute to society.”

To reinforce our team, we are looking for a

Faculty Assistant (100%)

The job's mission

Faculty Assistants support our Faculty members for all administrative duties enabling them to concentrate on their teaching and research activities. In this role, you will assist 3 to 4 Faculty Members with their agenda, teaching material, expenses and much more.

Key activities & accountabilities

Carry out general secretarial and other duties as required
Prepare teaching materials and help for document or database researches
Provide support in the Faculty’s agenda management
Organise logistics for internal and external meetings
When required assist in meeting with clients, take minutes and provide general support
Organise travel and complex travel planning: reservation of flights, accommodation, visas, etc.
Manage expenses claimstimely and accurately
Provide support during workshops and events on campus when required
Provide support to Faculty during online events/programs when required

Ideal profile

CFC, Maturité or Bachelor degree ideally in Commercial or Hospitality field
Strong experience in a customer relations role
Experience working in an international environment
Fluent in English, written and oral, a good command of French is a plus; any additional language is an asset
Computer literate (MS Office necessary,SalesForce, Canvas and Zoom are a plus)
Proven organizational and administrative  skills
Ability to handle multiple priorities in an independent manner
Excellent communication skills, customer-focused and diplomatic
Team player is a must
Stress management, customer-oriented, professional
Time management, organization and logistics skills
Strong sense of responsibility with a proactive and positive attitude

How to apply

If you have the above skills and would like to work in our stimulating environment, please send your complete application file (letter of motivation and resume in English, copies of your work certificates and diplomas). Please indicate your notice period/earliest start date.

If you’re a qualified candidate with a disability (such as dyslexia, sight and/or hearing disabilities, etc) and you need a reasonable accommodation in order to apply for this position, please specify it in your application. 

A valid Swiss work permit or Swiss or EU-25EFTA citizenship is required for this position.